Moving Schools: a Transition Guide For Parents

You might need to move your child to a different school inside normal transition times – like moving from primary to secondary school – or you might need to change schools outside of these cycles, like mid-year. With the right approach, you can secure that move and help your child adjust smoothly and quickly to a new learning environment.

Children often worry about meeting new people, new routines and leaving behind familiar friends, but there are practical steps you can take to make the transition easier.

Whether your move is planned or sudden, this guide will provide clear tips on how you can move schools during unexpected times and how you can provide emotional support to your child during this transition.

Understanding school transfers and key processes

Moving schools is a process that can be stressful or time-consuming if you don't have an action plan in place. Knowing how the process works will help you plan, reduce stress and support your child’s education and wellbeing during change.

When and why you might need to move schools

You may need to move your child to a new school for many reasons. These can include moving house, issues with your current school, family changes or the need for a fresh start due to bullying, health needs or academic struggles. Major school moves usually  happen at set times, such as from primary to secondary school, usually every September.

However, sometimes you'll need your child to transfer schools outside of normal entry points, such as during the school year, which is known as an in-year transfer. These in-year applications mean that your child may need a place at any point in the academic year if your situation changes unexpectedly.

Independent schools have more control over their in-year places, while state schools often have the local council as their admission authority. This means independent schools may offer more flexibility if you need to transfer your child mid-year.

The application process for a new school

The school transfer process usually starts with an application form. For scheduled admissions, you use the online application portal of your local council or apply directly to the school for in-year places.

You'll be asked for details such as your child’s name, address, current school and reasons for transfer. You may need to provide supporting documents such as proof of address or medical evidence. After submitting everything, you receive a decision letter explaining if your child has been offered a school place or added to a waiting list. At Alleyn Court, our admissions process means children can apply and move to our school at any point, providing there are places available.

It’s vital to inform your current school about your plans as early as possible. Coordination between schools can help make the handover smoother. Always keep copies of your applications and communications for your records.

Admission criteria and priority factors

Each school or admission authority sets its own admissions policy, which lists the rules used to offer school places. These are called admission arrangements. Key factors may include:

• the school's catchment area: many schools give priority to children who live close by
• siblings: some schools prioritise pupils with siblings already enrolled
• special educational needs: pupils with education, health and care plans (EHCP) may have priority at some schools.

When a school is full, a waiting list is used. Stay in contact with the pupil admissions team or school office to track your child’s status and ask about offers and appeals.

Preparing your family and supporting your child

Moving schools, especially alongside a house move, can be a big event for your family. You need to plan ahead to support your child both practically and emotionally so that their transition is as smooth and positive as possible.

Communicating with your child about moving

When telling your child about changing schools, honesty is important. Explain the reasons for the move, whether it’s due to a new job, a house move, family circumstances or another reason. Let your child ask questions, and answer them simply and clearly.

It helps to talk at a calm time, not during a busy moment or when they’re stressed about something else. Listen to your child’s concerns and feelings. They might be worried about making friends, new teachers or fitting in, especially if the move happens outside the usual transition times.

Keep regular conversations going. Let your child know it’s normal to feel nervous or sad about leaving a familiar primary or junior school behind. Share information about the new school to help them feel more prepared for moving. Visiting the school can help your child familiarise themselves with their future new environment.

Supporting emotional wellbeing and coping with anxiety

It’s common for children to feel anxious or upset about changing schools, especially during the school holidays when they lose regular contact with friends. Stay patient as your child adjusts.

Encourage your child to talk about their worries. Validate their feelings and allow them to express those feelings freely. Create opportunities for them to share their anxiety, either with you or someone they trust at home or school. You could use a feelings chart or share stories of others who have moved schools.

Help your child develop coping skills with:

• routine: maintain daily routines as much as possible, especially during the move
• relaxation: teach basic relaxation like deep breathing
• friendship: suggest ways to keep in touch with old friends, perhaps through video chats or safe social networking sites.
• support: let school staff know if your child has extra needs (like an education, health and care plan or statement of special educational needs).

Settling into the new school environment

Help your child settle into the new environment by preparing them for what to expect. Visit the school, attend open days or explore the school’s website together to get all the information you need ahead of your child starting.

Talk about differences your child may encounter, such as new uniforms, unfamiliar teachers, different subjects or a change in transport.

Encourage your child to join clubs or groups to help them make friends and build confidence. Involve them in practical preparations, like choosing school supplies or planning their first day.

If your child joins in the middle of key stage 3 or 4, meet with teachers about curriculum continuity, exam boards and GCSE exams to avoid gaps in learning. Introduce your child to any support staff so they know who to turn to if they have a hard time adjusting.

Managing practical details and documentation

Organise key paperwork early to avoid last-minute problems. Schools will typically ask for proof of address, which may include a recent utility bill or a letter confirming your unit postal address if you’re in the military. If you’ve recently bought a home, provide proof of exchange of contracts.

Ensure you have documents showing parental responsibility; this is especially important for foster carers or extended families. If your child has an education, health and care plan or special educational needs documentation, share these with the new school as soon as possible to support continuity of care.

Check the school’s policy on transport, holidays and admissions, as details will vary between different educational institutions. Clarify transport arrangements, particularly if you're claiming free school transport following a house move.

If you are claiming asylum or have recently arrived in the UK, you may need legal advice for school admissions. Use the local council’s website for admissions forms and guidance. Make sure your contact details, including your current UK address, are correct in all documentation. Keep a checklist to track these steps and follow up with the school before your child’s first day.

Frequently asked questions

Changing schools can be complicated and may affect attendance, your child's emotions and the steps you need to follow for enrolment. Knowing the correct procedures and preparing well will help prevent problems and support your child’s wellbeing.

At what age does changing schools typically have the most challenging impact on a child?

Moving schools is often hardest during the early teenage years, especially when children are aged 11 to 14. This period usually includes the move from primary to secondary, a time linked to friendship changes and greater academic expectations. Younger children sometimes adapt more quickly, but older students might struggle with leaving established social circles.

Which documents are essential for enrolling my child in a new school following a move?

Most schools will require proof of your child’s identity, such as a birth certificate or passport. You will also need to show proof of your address, like a utility bill or tenancy agreement. Recent school reports, immunisation records, and any legal documents about custody or special educational needs can be important for a smooth enrolment process.

What steps should I take to prepare my child for a smooth transition to a new school?

Start by talking to your child about the move and sharing details about their new school. Arrange a visit to the school if possible, and ask to meet key staff. Gathering information on class routines, uniform and school layout can help your child feel ready.

How do I address potential emotional and academic issues my child might face when changing schools?

Look for signs of anxiety, sadness or withdrawal as your child settles in. Keep a consistent routine at home and encourage your child to join school activities, which help build friendships. Talk regularly with teachers about your child’s progress and any concerns.